About NAV 2016 Limited Users

“Limited Users” get restricted access to the ERP Solution to complete only the following tasks:

  • Read” access to any data contained in the ERP solution and
  • Write” access to a maximum of 3 table objects with the following exceptions:
      • Limited users are not authorized to write directly or indirectly to the following tables: General Ledger Entry (table number 17), Permission Set (table number 2000000004), Permission (table number 2000000005) or Access Control (table number 2000000053); and


  • Tables described in Appendix:” Limited User Included Tables” do not count towards the 3 table objects. Writing the transactions of a Limited User to a temporary table then having a Full User (or a system process) post those transactions to table 17 is an example of indirect write access to table 17, which is not permitted. Transations created by a Limited User are not considered indirect write access if (i) they are needed by a Full User as in an input to perform their job function and (ii) transactions are processed individually (not in a batch)

“The Limited User” Included Tables should allow you to perform the following tasks:


  • Create a Customer with relevant contact details, based on a template or from scratch.
  •  Create an Opportunity for an existing Campaign, and relate it to Sales Quotes or Orders. 


  •  Create a Sales Quote for an existing or a new Customer.
  • Send a Sales Quote by email, send it for approval, or convert it to a Sales Order. 


  •  Create a Sales Order for an existing or a new Customer.
  •  Send a Sales Order for approval. 


  • Create a Vendor with relevant contact details, based on a template or from scratch.
  •  Create a Purchase Order for an existing or a new Vendor.
  •  Send a Purchase Order for approval.

 Other Tasks

  • Fill in an existing timesheet
  • Perform Document Capture – Expense reporting by scanning an invoice to create an incoming document

Role Centers

  • Use the charts on two role centers: Order Processor (for Sales scenarios) and Purchasing Agent (for Purchase scenarios).

However, if your specific deployment requires more than 3 tables not part of the Included range in order to fulfill these tasks, a Full User will be required.

Any access beyond these limitations requires Full User access.

When assigning security rights to users, the system administrator will designate them as Full Users or Limited Users.

Appendix A: “Limited User Included Tables”

“The following tables do not count towards the maximum of three permitted for Limited Users in Microsoft Dynamics NAV 2016.”

Table # Table Name Dated Added Table # Table Name Date Added
18 Customer6-Oct-20155065 Interaction Log Entry1-Oct-2012
19 Cust. Invoice Disc.6-Oct-20155072 Campaign Entry1-Oct-2012
23 Vendor6-Oct-20155075 Logged Segment1-Oct-2012
24 Vendor Invoice Disc.6-Oct-20155078 Segment History1-Oct-2012
36 Sales Header26-Jan-20155080 To-do1-Oct-2012
37 Sales Line6-Oct-20155086 Cont. Duplicate Search String1-Apr-2012
38 Purchase Header26-Jan-20155092 Opportunity17-Sep-2015
39 Purchase Line6-Oct-20155093 Opportunity Entry17-Sep-2015
43 Purch. Comment Line20-Nov-20125106 Document Dimension Archive1-Oct-2012
44 Sales Comment Line20-Nov-20125107 Sales Header Archive1-Oct-2012
51 User Time Register1-Oct-20125108 Sales Line Archive1-Oct-2012
97 Comment Line1-Oct-20125109 Purchase Header Archive1-Oct-2012
130 Incoming Document6-Oct-20155110 Purchase Line Archive1-Oct-2012
133 Incoming Document Attachment6-Oct-20155123 Inter. Log Entry Comment Line1-Oct-2012
222 Ship-to Address6-Oct-20155125 Purch. Comment Line Archive1-Oct-2012
224 Order Address6-Oct-20155126 Sales Comment Line Archive1-Oct-2012
225 Post Code6-Oct-20155127 Deferral Header Archive6-Oct-2015
249 VAT Registration Log6-Oct-20155128 Deferral Line Archive6-Oct-2015
308 No. Series6-Oct-20155150 Integration Page1-Oct-2012
309 No. Series Line1-Oct-20125151 Integration Record1-Oct-2012
336 Tracking Specification20-Nov-20125199 Attendee1-Oct-2012
337 Reservation Entry1-Oct-20125200 Employee1-Jan-2014
348 Dimension6-Oct-20155201 Alternative Address1-Jan-2014
355 Dimension Ledger Entry1-Oct-20125203 Employee Qualifications1-Jan-2014
356 Journal Line Dimension1-Oct-20125205 Employee Relative1-Jan-2014
357 Document Dimension1-Oct-20125207 Employee Absence1-Jan-2014
358 Production Document Dimension1-Oct-20125214 Misc. Article Information1-Jan-2014
359 Posted Document Dimension1-Oct-20125648 FA Allocation Dimension1-Oct-2012
361 G/L Budget Dimension1-Oct-20125765 Warehouse Request6-Oct-2015
389 Service Contract Dimension1-Oct-20125766 Warehouse Activity Header1-Oct-2012
405 Change Log Entry1-Oct-20125772 Registered Whse. Activity Hdr.1-Oct-2012
454 Approval Entry6-Oct-20155773 Registered Whse. Activity Line1-Oct-2012
455 Approval Comment Line20-Nov-20125806 Contact Duplicate Search1-Apr-2014
480 Dimension Set Entry1-Oct-20125809 Item Charge Assignment (Sales)6-Oct-2015
481 Dimension Set Tree Node1-Oct-20125814 Inventory Period20-Nov-2012
487 Business Chart User Setup15-Aug-20156550 Whse. Item Tracking Line1-Oct-2012
760 Trailing Sales Orders Setup6-Oct-20157002 Sales Price6-Oct-2015
762 Account Schedules Chart Setup15-Aug-20157004 Sales Line Discount6-Oct-2015
763 Acc. Sched. Chart Setup Line6-Oct-20157012 Purchase Price6-Oct-2015
770 Analysis Report Chart Setup15-Aug-20157014 Purchase Line Discount6-Oct-2015
771 Analysis Report Chart Line6-Oct-20157135 Item Budget Dimension1-Oct-2012
869 Cash Flow Chart Setup15-Aug-20157310 Warehouse Journal Batch20-Nov-2012
900 Assembly Header6-Oct-20157311 Warehouse Journal Line20-Nov-2012
901 Assembly Line6-Oct-20157312 Warehouse Entry1-Oct-2012
904 Assemble-to-Order Link6-Oct-20157313 Warehouse Register1-Oct-2012
906 Assembly Comment Line6-Oct-20157318 Posted Whse. Receipt Header1-Oct-2012
950 Time Sheet Header6-Oct-20157319 Posted Whse. Receipt Line1-Oct-2012
951 Time Sheet Line6-Oct-20157320 Warehouse Shipment Header1-Oct-2012
952 Time Sheet Detail1-Oct-20127321 Warehouse Shipment Line1-Oct-2012
953 Time Sheet Comment Line1-Oct-20127322 Posted Whse. Shipment Header1-Oct-2012
954 Time Sheet Header Archive6-Oct-20157323 Posted Whse. Shipment Line1-Oct-2012
955 Time Sheet Line Archive6-Oct-20157324 Whse. Put-away Request1-Oct-2012


Software License Terms for Microsoft Dynamics NAV 2016 and Microsoft Dynamics C5 2016


TYPES OF USER LICENSES. Except as otherwise specified, the types of user licenses for the software are as follows:

  • Access Licenses (CALs and SALs). In addition to the server software license, you must acquire and assign an Access License to each user that accesses the ERP solution directly or indirectly. You need an Access License for each user that directly or indirectly accesses the ERP solution through a third party application. Access Licenses are specific to an ERP solution and may not be used with or shared among different ERP solutions.Types of CALs. There are two types of CALs: Full CALs and Limited CALs.
    1. A “Full CAL” is a license that entitles a user to perform the tasks of a Full User.
    2. A “Limited CAL” is a license that entitles a user to perform only the tasks of a Limited User. You may license up to 4 Limited CALs per Full CAL.

    Types of SALs. There are three types of SALs: Standard SALs, Extended Use Additive SALs, and Limited SALs.

    1. A “Standard SAL” is a base SAL license that entitles a user to perform Full User tasks across the ERP Solution using all of the functionality included in the Starter Pack, as described in the Microsoft Dynamics NAV 2015/2016 Licensing Guide located at go.microsoft.com/fwlink/?LinkID=509810.
    2. An “Extended Use Additive SAL” is a license, additive to the Standard SAL, which entitles a user to perform Full User tasks using the functionality included in the Extended Pack, as described in the Microsoft Dynamics NAV 2015/2016 Licensing Guide.
    3. A “Limited SAL” is a license that entitles a user to perform only the tasks of a Limited User.
  • “Concurrent CALs” are licenses that allow any user to access the ERP solution. The number of concurrent CALs licensed refers to the maximum number of users that may access the ERP solution simultaneously. You may select the Full CAL or Limited CAL as concurrent CAL types. Concurrent CALs can only be licensed under the Perpetual License Model.
  • “User SALs” are licenses that are specific to each user and may not be shared with other users. You may select the Standard SAL, the Extended Use Additive SAL, or the Limited SAL as user SAL types. If you select the Extended Use Additive SAL, You must license Extended Use Additive SALs for all Standard SALs. The Limited SAL grants access to the same set of functionalities that are available to users performing Full User tasks, subject to the restrictions listed in the Limited User definition. Microsoft grants you, at no charge, two SALs of the same type used by your Full Users: one specifically for an External Accountant User, and one specifically for a System Administrator User. You may permanently reassign your user SAL from one user to another. You may temporarily reassign your user SAL to a temporary user while the permanent user is absent. The External Accountant User and the System Administrator User cannot be used for any other purposes. User SALs can only be licensed under the Subscription License Model.
  • “External Users” You do not need Access Licenses for external users. External users must be designated in the user table for the software, and cannot use any clients provided by the Microsoft Dynamics NAV Application Programming Interface (API), such as the Microsoft Dynamics NAV 2016 Windows client, or the Microsoft Dynamics NAV 2016 Web client. External User licenses must not be used for business process outsourcing purposes.For additional information about the types of user licenses and the license restrictions regarding user licenses, see the Microsoft Dynamics NAV 2015/2016 Licensing Guide located at go.microsoft.com/fwlink/?LinkID=509810

nice post about NAV Light License Configuration

How to Configure Limited Users in NAV?


About NAV 2016 Limited Users

3 thoughts on “About NAV 2016 Limited Users

  1. Hi Roberto,
    The NAV 2015 licencing guide (The only one i have access to) doesn’t include Sales Header and line, so no sales quotes on a limited use licence, I see your post now shows it is included, do you perhaps have a PDF for the updated licencing guide that i can show a client?

  2. Hi Roberto,
    I know this is a little bit old post and probably no one cares, but the list of uncounted tables is not complete, at least some system tables such as User Personalization (2000000073) or Page Data Personalization (2000000080) are not listed, but included in NAV2016.
    Bye, ph

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