About NAV 2016 Limited Users

“Limited Users” get restricted access to the ERP Solution to complete only the following tasks:

  • Read” access to any data contained in the ERP solution and
  • Write” access to a maximum of 3 table objects with the following exceptions:
      • Limited users are not authorized to write directly or indirectly to the following tables: General Ledger Entry (table number 17), Permission Set (table number 2000000004), Permission (table number 2000000005) or Access Control (table number 2000000053); and


  • Tables described in Appendix:” Limited User Included Tables” do not count towards the 3 table objects. Writing the transactions of a Limited User to a temporary table then having a Full User (or a system process) post those transactions to table 17 is an example of indirect write access to table 17, which is not permitted. Transations created by a Limited User are not considered indirect write access if (i) they are needed by a Full User as in an input to perform their job function and (ii) transactions are processed individually (not in a batch)

“The Limited User” Included Tables should allow you to perform the following tasks:


  • Create a Customer with relevant contact details, based on a template or from scratch.
  •  Create an Opportunity for an existing Campaign, and relate it to Sales Quotes or Orders. 


  •  Create a Sales Quote for an existing or a new Customer.
  • Send a Sales Quote by email, send it for approval, or convert it to a Sales Order. 


  •  Create a Sales Order for an existing or a new Customer.
  •  Send a Sales Order for approval. 


  • Create a Vendor with relevant contact details, based on a template or from scratch.
  •  Create a Purchase Order for an existing or a new Vendor.
  •  Send a Purchase Order for approval.

 Other Tasks

  • Fill in an existing timesheet
  • Perform Document Capture – Expense reporting by scanning an invoice to create an incoming document

Role Centers

  • Use the charts on two role centers: Order Processor (for Sales scenarios) and Purchasing Agent (for Purchase scenarios).

However, if your specific deployment requires more than 3 tables not part of the Included range in order to fulfill these tasks, a Full User will be required.

Any access beyond these limitations requires Full User access.

When assigning security rights to users, the system administrator will designate them as Full Users or Limited Users.

Appendix A: “Limited User Included Tables”

“The following tables do not count towards the maximum of three permitted for Limited Users in Microsoft Dynamics NAV 2016.”

Table # Table Name Dated Added Table # Table Name Date Added
18 Customer 6-Oct-2015 5065 Interaction Log Entry 1-Oct-2012
19 Cust. Invoice Disc. 6-Oct-2015 5072 Campaign Entry 1-Oct-2012
23 Vendor 6-Oct-2015 5075 Logged Segment 1-Oct-2012
24 Vendor Invoice Disc. 6-Oct-2015 5078 Segment History 1-Oct-2012
36 Sales Header 26-Jan-2015 5080 To-do 1-Oct-2012
37 Sales Line 6-Oct-2015 5086 Cont. Duplicate Search String 1-Apr-2012
38 Purchase Header 26-Jan-2015 5092 Opportunity 17-Sep-2015
39 Purchase Line 6-Oct-2015 5093 Opportunity Entry 17-Sep-2015
43 Purch. Comment Line 20-Nov-2012 5106 Document Dimension Archive 1-Oct-2012
44 Sales Comment Line 20-Nov-2012 5107 Sales Header Archive 1-Oct-2012
51 User Time Register 1-Oct-2012 5108 Sales Line Archive 1-Oct-2012
97 Comment Line 1-Oct-2012 5109 Purchase Header Archive 1-Oct-2012
130 Incoming Document 6-Oct-2015 5110 Purchase Line Archive 1-Oct-2012
133 Incoming Document Attachment 6-Oct-2015 5123 Inter. Log Entry Comment Line 1-Oct-2012
222 Ship-to Address 6-Oct-2015 5125 Purch. Comment Line Archive 1-Oct-2012
224 Order Address 6-Oct-2015 5126 Sales Comment Line Archive 1-Oct-2012
225 Post Code 6-Oct-2015 5127 Deferral Header Archive 6-Oct-2015
249 VAT Registration Log 6-Oct-2015 5128 Deferral Line Archive 6-Oct-2015
308 No. Series 6-Oct-2015 5150 Integration Page 1-Oct-2012
309 No. Series Line 1-Oct-2012 5151 Integration Record 1-Oct-2012
336 Tracking Specification 20-Nov-2012 5199 Attendee 1-Oct-2012
337 Reservation Entry 1-Oct-2012 5200 Employee 1-Jan-2014
348 Dimension 6-Oct-2015 5201 Alternative Address 1-Jan-2014
355 Dimension Ledger Entry 1-Oct-2012 5203 Employee Qualifications 1-Jan-2014
356 Journal Line Dimension 1-Oct-2012 5205 Employee Relative 1-Jan-2014
357 Document Dimension 1-Oct-2012 5207 Employee Absence 1-Jan-2014
358 Production Document Dimension 1-Oct-2012 5214 Misc. Article Information 1-Jan-2014
359 Posted Document Dimension 1-Oct-2012 5648 FA Allocation Dimension 1-Oct-2012
361 G/L Budget Dimension 1-Oct-2012 5765 Warehouse Request 6-Oct-2015
389 Service Contract Dimension 1-Oct-2012 5766 Warehouse Activity Header 1-Oct-2012
405 Change Log Entry 1-Oct-2012 5772 Registered Whse. Activity Hdr. 1-Oct-2012
454 Approval Entry 6-Oct-2015 5773 Registered Whse. Activity Line 1-Oct-2012
455 Approval Comment Line 20-Nov-2012 5806 Contact Duplicate Search 1-Apr-2014
480 Dimension Set Entry 1-Oct-2012 5809 Item Charge Assignment (Sales) 6-Oct-2015
481 Dimension Set Tree Node 1-Oct-2012 5814 Inventory Period 20-Nov-2012
487 Business Chart User Setup 15-Aug-2015 6550 Whse. Item Tracking Line 1-Oct-2012
760 Trailing Sales Orders Setup 6-Oct-2015 7002 Sales Price 6-Oct-2015
762 Account Schedules Chart Setup 15-Aug-2015 7004 Sales Line Discount 6-Oct-2015
763 Acc. Sched. Chart Setup Line 6-Oct-2015 7012 Purchase Price 6-Oct-2015
770 Analysis Report Chart Setup 15-Aug-2015 7014 Purchase Line Discount 6-Oct-2015
771 Analysis Report Chart Line 6-Oct-2015 7135 Item Budget Dimension 1-Oct-2012
869 Cash Flow Chart Setup 15-Aug-2015 7310 Warehouse Journal Batch 20-Nov-2012
900 Assembly Header 6-Oct-2015 7311 Warehouse Journal Line 20-Nov-2012
901 Assembly Line 6-Oct-2015 7312 Warehouse Entry 1-Oct-2012
904 Assemble-to-Order Link 6-Oct-2015 7313 Warehouse Register 1-Oct-2012
906 Assembly Comment Line 6-Oct-2015 7318 Posted Whse. Receipt Header 1-Oct-2012
950 Time Sheet Header 6-Oct-2015 7319 Posted Whse. Receipt Line 1-Oct-2012
951 Time Sheet Line 6-Oct-2015 7320 Warehouse Shipment Header 1-Oct-2012
952 Time Sheet Detail 1-Oct-2012 7321 Warehouse Shipment Line 1-Oct-2012
953 Time Sheet Comment Line 1-Oct-2012 7322 Posted Whse. Shipment Header 1-Oct-2012
954 Time Sheet Header Archive 6-Oct-2015 7323 Posted Whse. Shipment Line 1-Oct-2012
955 Time Sheet Line Archive 6-Oct-2015 7324 Whse. Put-away Request 1-Oct-2012


Software License Terms for Microsoft Dynamics NAV 2016 and Microsoft Dynamics C5 2016


TYPES OF USER LICENSES. Except as otherwise specified, the types of user licenses for the software are as follows:

  • Access Licenses (CALs and SALs). In addition to the server software license, you must acquire and assign an Access License to each user that accesses the ERP solution directly or indirectly. You need an Access License for each user that directly or indirectly accesses the ERP solution through a third party application. Access Licenses are specific to an ERP solution and may not be used with or shared among different ERP solutions.Types of CALs. There are two types of CALs: Full CALs and Limited CALs.
    1. A “Full CAL” is a license that entitles a user to perform the tasks of a Full User.
    2. A “Limited CAL” is a license that entitles a user to perform only the tasks of a Limited User. You may license up to 4 Limited CALs per Full CAL.

    Types of SALs. There are three types of SALs: Standard SALs, Extended Use Additive SALs, and Limited SALs.

    1. A “Standard SAL” is a base SAL license that entitles a user to perform Full User tasks across the ERP Solution using all of the functionality included in the Starter Pack, as described in the Microsoft Dynamics NAV 2015/2016 Licensing Guide located at go.microsoft.com/fwlink/?LinkID=509810.
    2. An “Extended Use Additive SAL” is a license, additive to the Standard SAL, which entitles a user to perform Full User tasks using the functionality included in the Extended Pack, as described in the Microsoft Dynamics NAV 2015/2016 Licensing Guide.
    3. A “Limited SAL” is a license that entitles a user to perform only the tasks of a Limited User.
  • “Concurrent CALs” are licenses that allow any user to access the ERP solution. The number of concurrent CALs licensed refers to the maximum number of users that may access the ERP solution simultaneously. You may select the Full CAL or Limited CAL as concurrent CAL types. Concurrent CALs can only be licensed under the Perpetual License Model.
  • “User SALs” are licenses that are specific to each user and may not be shared with other users. You may select the Standard SAL, the Extended Use Additive SAL, or the Limited SAL as user SAL types. If you select the Extended Use Additive SAL, You must license Extended Use Additive SALs for all Standard SALs. The Limited SAL grants access to the same set of functionalities that are available to users performing Full User tasks, subject to the restrictions listed in the Limited User definition. Microsoft grants you, at no charge, two SALs of the same type used by your Full Users: one specifically for an External Accountant User, and one specifically for a System Administrator User. You may permanently reassign your user SAL from one user to another. You may temporarily reassign your user SAL to a temporary user while the permanent user is absent. The External Accountant User and the System Administrator User cannot be used for any other purposes. User SALs can only be licensed under the Subscription License Model.
  • “External Users” You do not need Access Licenses for external users. External users must be designated in the user table for the software, and cannot use any clients provided by the Microsoft Dynamics NAV Application Programming Interface (API), such as the Microsoft Dynamics NAV 2016 Windows client, or the Microsoft Dynamics NAV 2016 Web client. External User licenses must not be used for business process outsourcing purposes.For additional information about the types of user licenses and the license restrictions regarding user licenses, see the Microsoft Dynamics NAV 2015/2016 Licensing Guide located at go.microsoft.com/fwlink/?LinkID=509810

nice post about NAV Light License Configuration

How to Configure Limited Users in NAV?


3 thoughts on “About NAV 2016 Limited Users

  • 24 November 2016 at 3:45 AM

    Hi Roberto,
    The NAV 2015 licencing guide (The only one i have access to) doesn’t include Sales Header and line, so no sales quotes on a limited use licence, I see your post now shows it is included, do you perhaps have a PDF for the updated licencing guide that i can show a client?

  • 3 December 2018 at 6:57 PM

    Hi Roberto,
    I know this is a little bit old post and probably no one cares, but the list of uncounted tables is not complete, at least some system tables such as User Personalization (2000000073) or Page Data Personalization (2000000080) are not listed, but included in NAV2016.
    Bye, ph

  • 3 December 2018 at 8:37 PM

    you are right!


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