Typologies of Items in Business Central

Typologies of Items in Business Central

Inventory Items, Non-Inventory Items, Service Items, Charge Items

In addition to the standard inventory-items, there are two other types of items: non-Inventory and in service items.

These types of items can create item ledger entries but only on an empty location (not declared location, BLANK location) in sense of movement with no stock; it’s not possible to declare the location in document line for these items (system does not accept it). It is convenient for managing macro items with the certainty that they will never be evaluated and printed in the fiscal item journal. The Charge Item is different, is like a cost object\entity, useful to isolate costs from items.

Inventory Items – Details

“The Inventory type involves full tracking of inventory quantity and value. Therefore, all item transaction types are supported, and items of type Inventory can be used with all item-handling features.”

Non-Inventory and Service Items – Details

“The Service and Non-Inventory types do not involve tracking of inventory quantity and value. Therefore, only selected item transaction types and features are supported.”

Source https://docs.microsoft.com/en-US/dynamics365/business-central/inventory-about-item-types

Hidden sections on the item card

For these types of item in order to avoid its use as if it were stocked, the Evaluation section is not visible, also the Inventory section to allocate net weight etc. is hidden, in this way the item can be physically stocked (because is not an Inventory Item).

Section “Inventory” is only visible for Inventory Items and hidden for Non-Inventory and Service Items.

Ex: on Standard Inventory Item Card

Inventory Evaluation Report

These types of items are ignored in the Inventory Evaluation Report

Typologies of Items – Examples of utilization

NON-INVENTORY ITEM – CARD

SERVICE ITEM – CARD

Item List

ON PURCHASE INVOICE

You cannot assign a “Location Code”

AFTER POSTING PURCHASE INVOICE

ITEM LEDGER ENTRIES ARE POSTED ON “BLANK” LOCATION

Example: Item Ledger for Non-Inventory and Service Items

ITEM CHARGE

Item charge gives you the option to include additional costs such as freight, insurance etc. in the unit cost or unit price of an item transaction. Companies can set up different item charge numbers to distinguish types of charges and improve cost and sales statistics.

Item charge must have a general product posting group and a VAT product posting group (like a standard item); a company can use item charges in the purchase and sales processes to improve the accuracy of cost and sales information.